PowerSchool SmartFind Express

The Premier K-12 Substitute Management System

Quickly fill teacher and staff absences with streamlined substitute management.

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Trusted by Schools and Districts

York Region District School Board

Ontario, Canada

Culpeper County School District

Culpeper, VA

York Region District School Board

Ontario, Canada

The SmartFind Express solution fills teacher’s absences fast with the online substitute management and ensures we have maximum classroom coverage.

Jerry Lu Senior Manager Enterprise Applications
York Region District School Board

Culpeper County School District

Culpeper, VA

The SmartFind Express product has assisted us in how we are using our substitute teachers in a more impactful way.

Michelle Metzgar Executive Director of Human Resources
Culpeper County School District

Discover the Power of SmartFind Express

0.1M+

Substitute jobs filled in 2025

0K+

Monthly users in 2025

Districts trust SmartFind Express

Maximize absence coverage with a proven solution

Our online absence management solution helps you maximize coverage while alleviating the early morning substitute scramble.

The Most Options for Engaging Substitutes

Secure substitutes quickly through text messages, automated phone calls, mobile app and auto-accept, ensuring rapid response times.

Insightful Data Dashboards and Analytics

Optimize substitute management with instant access to real-time fill rate information as well as trends and patterns that inform strategic decisions.

Integrated Substitute Management

Reduce data duplication and streamline key workflows with the integration to PowerSchool SIS, ERP, and Professional Learning.

Streamline Substitute Management

Improve Substitute Engagement

Improve Substitute Engagement

Substitutes can choose automated texts or phone calls, mobile app or auto-accept. Multi district allows substitutes to view jobs across multiple districts.

Quickly Capture Absences

Empower employees to swiftly submit absence requests through the platform or mobile app. Now includes block scheduling for specific time periods.

Analysis and Reporting

Gain insight into trends like fill rates, notice periods, coverage, availability and absence patterns that inform decisions like substitute hiring and absence policies.

Ready to Optimize Your Substitute Management?

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How PowerSchool Protects Data

We are dedicated to protecting your students’ data with a comprehensive security program that starts with “secure by design” principles at the inception of our products and extends through third-party penetration testing, robust cloud security, and a fully staffed 24x7x365 Security Operations Center. Our products are independently validated by third-party auditors, ensuring your data is always protected with PowerSchool. To learn more visit our security page.

SmartFind Express Resources

Case Study

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